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Administrative Assistant III Job In NORTH AMERICA-United States-Virginia-Lynchburg - OFR

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Category:  Administration
Job Ref:  252-AFS-ADM
Job Type:  Permanent
City:  NORTH AMERICA-United States-Virginia-Lynchburg - OFR
Job Description
Looking for an exciting opportunity in the nuclear industry? "Energize" your future with AREVA!
AREVA Federal Services LLC, a subsidiary of AREVA, is seeking an Administrative Assistant III.
POSITION DESCRIPTION
1) Assures Manager is apprised of all appointments and is aware of changes. Schedules tentative appointments for Manager, makes complex travel arrangements, schedules meetings, anticipates and prepares materials needed by Manager for meetings. Takes meeting notes/minutes and distributes as directed. A primary responsibility is to assist Manager with optimum usage of time and opportunities as they occur.
2) Develops and facilitates process improvement efforts within the Lynchburg Office and keeping the Manager apprised of concerns and issues.
3) Assures the organization's administrative support functions and deadlines are met.
4) Creates and edits expert documents incorporating technical vocabulary, data, graphs, and tables.
5) Develops and prepares presentation-quality materials for both internal and external audiences.
6) Provides telephone coverage, screens telephone calls, either fulfilling the request, seeking the answer and responding, or ensuring the appropriate person responds.
7) Performs other functions or project-related activities such as filing, preparation of recurring internal reports, training log, project files, customer files, general department files, performance appraisal tracking, man hours tracking, office supply requisitions, facilities requests, graphics and reproduction requests, office equipment repair requests.
8) Reviews outgoing correspondence for accuracy, signatures, conformance with procedures. Keeps Manager alerted to publications, news items, regulatory changes, and professional correspondence of significance to the business operations.
9) Compiles and prepares Manager's and group members' expense accounts form from receipts.
10) Works independently, sets priorities and meets deadlines, self-motivated, may perform as "back-up" for an executive administrative assistant.
11) Anticipates and/or identifies needs and issues within the organization and proactively initiates or facilitates solutions. Problem solving may require moderately complex analysis to identify and research information. Seeks advice and assistance from support organizations such as Accounting, Human Resources, etc., when required.
DESCRIPTION OF DEPARTMENT/SECTION
AFS Lynchburg Office is an engineering unit that supports and manages AREVA projects all over the country and the world. Office functions include engineering, project management, project controls, contract administration and business development. Twenty to Thirty resources report through the Lynchburg Office.
TYPICAL PROJECTS YOUR GROUP MAY WORK ON
The Lynchburg Office provides engineering and project support to a variety of projects including engineering and design, research and development and safety and licensing. Typical projects involve performing analytical, project management or project controls support for DOE projects.
KEY COMPETENCIES
Customer Focus, Functional/Technical Skills, Approachability, Integrity and Trust, Written Communications, Dealing with Ambiguity, Learning on the Fly, Organizational Agility, Safety
COMPANY DESCRIPTION
AREVA Federal Services LLC (AFS) is a world-class nuclear engineering services and operations contractor which was established to serve the Federal Government, specifically the Department of Energy (DOE) and its contractors, by combining the capabilities, technologies, and resources from multiple AREVA companies. AREVA offers international experience in all aspects of the nuclear fuel cycle and has experience and capabilities in process development, engineering, design, construction, fabrication, and operations of nuclear waste management facilities and technologies.
The combined resources of AFS include more than 400 employees, comprising over 200 engineers and 50 scientists. Additionally, since AFS is part of the large global company AREVA, Federal clients have access to the entire AREVA family of companies with a global workforce of over 75,000 employees and a U.S. workforce that exceeds 6,000 employees.
With manufacturing facilities in 43 countries and a sales network in more than 100, AREVA offers customers reliable technological solutions for CO2-free power generation and electricity transmission and distribution. We are the world leader in nuclear power and the only company to cover all industrial activities in this field.

AREVA supports a safety conscious work environment and nuclear safety culture by aggressively promoting the identification and correction of safety issues and fostering a conservative decision making environment that drives nuclear safety.
AREVA supplies solutions for carbon-free power generation. Its expertise and know-how in this field are setting the standard, and its responsible development is anchored in a process of continuous improvement.
As the global nuclear industry leader, AREVA's unique integrated offer to utilities covers every stage of the fuel cycle, nuclear reactor design and construction, and related services. The group is also expanding considerably in renewable energies - wind, solar, bioenergies, hydrogen and storage - to be one of the top three in this sector worldwide in 2012.
The Engineering & Projects Organization :
Engineering & Projects Organization performs a wide range of engineering and project activities needed to build, upgrade, support operations or dismantle nuclear reactors, uranium production facilities, uranium enrichment plants, spent fuel recycling and waste management facilities.
We work exclusively for the AREVA Group, executing the necessary scope of work either with our internal resources and/or together with external partners.
Engineering & Projects Organization employs 6,500 professionals located on more than 36 sites world-wide with a particularly strong presence in France, Germany and USA.
Over the years, we developed a unique set of competencies in project management, design, construction, commissioning and inspection. Today, we continue to make the development of technical and project management skills our top priority.
We are strongly committed to the excellence in projects' execution and respect of our time lines combined with meeting the highest levels of safety and quality requirements our customers expect.
All candidates must meet the following minimum requirements in order to be considered for this opportunity. Candidates who exceed minimum qualifications may be considered for a higher level position.
  • Demonstrated ability to exercise discretion with confidential matters. Ability to take notes. Advanced proficiency in word-processing, spreadsheets, desktop applications and/or database management within windows environment.
  • H.S. Diploma or equivalent with 5-7 years of experience in the field or in a related area. Associates Degree in Business or Office Administration with 2-4 years of experience in the field or in a related area.
  • Strong customer-oriented experience.
  • Self-starter
The following requirements are desired and will be used to differentiate all candidates who apply for this position.
  • Experience in orgranizing a functioning office
We offer competitive salaries, an excellent benefits package, and flexible work options, as well as a uniquely diverse and unified team of professionals. Our culture supports an environment where employees can continuously learn and gain professional growth through education, exciting projects and career mobility. AREVA recognizes your achievements and excellent performance through various performance incentive, recognition and reward programs. Our commitment is to you, the employee.
Come work in an environment that is driven by integrity, innovation and visionary thinking. Join AREVA today, revolutionize the energy industry and energize your future!

Post Date:  09/09/2010
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