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Administrative Assistant III Job In Minneapolis Minnesota

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Employer:	Registration is required for viewing this field
Category:	Other
Job Ref:	22870
Job Type:	Permanent
Country:	United States
State/Province:	Minnesota
City:	Minneapolis
Job Description
Xcel Energy is seeking a highly motivated individual with strong written and verbal communication skills for an Administrative Assistant III opening. This position will support the Director of Business Development and also provide support to the department. Strong candidates will show demonstrated problem solving and decision making skills, and an ability to work in a self-directed manner. This position requires the ability to maintain confidential information, use discretion, and assist in processing confidential employee-related matters. Proven ability to build and maintain positive working relationships at all levels of the organization and with external contacts is desired. Qualified candidates for this position must be able to handle multiple priorities with time constraints in a fast paced environment, establish and maintain a central filing system, and demonstrate their ability to implement and maintain a records management system. The person in this position will also assist in the coordination and support of due diligence efforts, assist with preparation and tracking of department budget, and maintain and prepare payment processing for outside vendors. On occasion, this position requires employees to be available for special projects which may include working at night or during weekends. Occasionally, employees will need to be able to come into the office on short notice or be able to work remotely from home. Employees are provided a company laptop and must have access to high speed internet in order to work remotely. Position Summary: Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures. Essential Responsibilities: Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner. Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions. Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies. Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency. Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors. Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff. Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files. Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors. At Xcel Energy, our customers' quality of life depends on the energy we provide. Every time they flip a switch or turn a dial, they tap into the energy of over 12,000 people working to make life better. As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers. Xcel Energy has become a leader in the energy industry by demonstrating excellence in environmental performance. Our environmental commitment includes improving air quality, conserving resources, harnessing renewable energy, and protecting wildlife and habitats. Xcel Energy's vitality comes from our people. It takes professionals in engineering, customer service, linemen, marketing and sales professionals, energy traders, mechanics, finance and accounting professionals and many others to power our company. We offer competitive compensation and benefit programs that include a range of options and coverage levels. Required High school diploma or equivalent 5 years administrative support experience Proficient in the use of Microsoft Office suite Preferred Associates Degree and/or Professional Secretarial Certification

Post Date:	01/27/2012

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